EMS - Room Reservation System

EMS - Room Reservation System

Reservation & Scheduling Guidelines:

VEMS Reservation Guidelines

Reservation Contact for Faculty/Staff Campus‑wide:

Request facilities in the academic buildings and auditoriums (faculty/staff only): Event Planning Guide

Classroom, Lecture Halls and Auditoriums:

Are listed in Browse > Locations as a reference and alternative option, because they are the most commonly requested rooms outside of the Student Union.

Please note, a blank area on the date and time you want to book does not guarantee that the location is available. We must submit all student group requests to the scheduler who manages those locations before they can be confirmed. Food is always prohibited inside these rooms.

IMPORTANT: Submitting a request does not guarantee reservation.

Do not engage in any of the following until you receive an email that your request has been confirmed:

  • Advertise
  • Add to Comet Calendar
  • Send out invitations
  • Purchase food
  • Print tickets or flyers
  • Notify the press
  • Enter into contracts or agreements

Emergency Closing:

In the event of an emergency or inclement weather that causes UT Dallas to close, all reservations and requests on affected days will be canceled.

Video Tutorials:

Click on the button to open the video in a new window.